Council Meeting Briefs – 6 December 2022
Published on 08 December 2022
ELECTION SIGNAGE POLICY
Council will place a revised Election Signage Policy on public exhibition for 28 days and if no comments are received, it will be adopted as one of Council’s policies. Any submissions received will be considered and reported to Council for final adoption of the policy. The Policy can be found within the minutes on the Council website.
DRAFT HERITAGE STRATEGY 2022-2025
Council will place the Draft Heritage Strategy on public exhibition for a period of 28 days.
Should no significant amendments be required following the public exhibition period, or no submissions objecting to the Strategy be received the Strategy be adopted. The draft Strategy can be found within the minutes on the Council website.
GOULBURN BASE HOSPITAL PRECINCT PARKING EXTENSION
The current approved parking arrangements for permit holders within the Goulburn Base Hospital Precinct is due to expire in December 2022. Council endorsed the extension of the permits to December 2023. An audit of the parking arrangements in and around the hospital precinct will be undertaken towards the end of 2023 and this audit will be presented to Council.
PROCUREMENT - VP323094 COLLECTOR ROAD HEAVY PATCHING
Council accepted the Request For Quote for Collector Road Heavy Patching from the Pavement Stablisation Panel VP 271 268 member Denrith Pty Ltd for a lump sum price of $909,150 (GST excl).
Council approved the transfer of the remaining Collex s94 Reserve (38139) funds $676,000 (GST excl) to complete the full scope of the project (FA100459) in this financial year.
The Chief Executive Officer was authorised to approve variations of up to the available budget (GST Excl) of $66,850.
REQUEST FOR PLAQUE - GOULBURN LEGACY CLUB
Council endorsed the installation of a memorial and plaque in Belmore Park, to be located in the rose garden adjoining the Cenotaph. Council staff will work with the Legacy Club of Goulburn through to completion of this project.
PROJECT STATUS OF CULLULLA ROAD CAUSEWAY REPLACEMENT
Council approved the transfer of $132,943 (ex GST) from the s94 Minda 2622 Oallan Ford Road reserve to complete the additional scope of work on the Cullulla Rd Causeway Replacement.
Council will increase the agreed Contract Sum for Coopers Earthmoving and Haulage Pty Ltd by $111,778.00 (ex GST)
The Chief Executive Officer was authorised to approve any further Variations up to $21,165 (ex GST)
PROJECT STATUS REPORT OF CARR CONFOY PAVILION
Council endorsed the project to procced as defined by the funding agreement with the NSW Government Multisport Community Facility Fund.
Council approved the borrowing of $4M in the 23/24 financial year as a co-contribution to the NSW Government Multisport Community Facility Fund. Details on the funding agreement can be found within the minutes on the Council website.
TENDER NO.2223T0010 - RIVERSIDE PARK PUMP TRACK AND BMX TRACK
Council accepted the tender of Common Ground Trails Pty Ltd as a preferred tenderer for the tender price of $600,000.00 (Excl GST) for the following projects:
a) Riverside Park $450,000 (Excl GST)
b) Roberts Park BMX Track $150,000.00 (Excl GST)
The Chief Executive Officer was authorised to approve variations of up to ten (10) percent for this Project. $60,000.00 (Excl GST).
If the grant application from NSW Infrastructure Grant Fund for $150,000.00 to Roberts Park BMX Track Upgrade is successful, Council approves an additional $150,000.00, towards option 2 for this project of grant funded money. Details on this package can be found within the minutes on the Council website.
REQUEST FOR FINANCIAL ASSISTANCE - GOULBURN CONVOY FOR KIDS
Council will provide the following in-kind support to the Goulburn Convoy for Kids to the value of $2,091.00. This will be funded from the Financial Assistance budget:
• 50% Hire Fees for Recreation Area $362.00
• Amenity Cleaning, bin hire, waste removal $1,729.00
REQUESTS FOR FINANCIAL ASSISTANCE - GOULBURN A P & H SOCIETY
Council will provide support to the Goulburn A P & H Society in the form of a cash contribution of $2,000 and a fee waiver of $1,500 towards waste removal for the annual Goulburn Show. The amounts will be funded from the Financial Assistance budget.
REQUEST TO WRITE-OFF LEGAL FEES
Council write-off 50% of the legal fees for Property ID 1004591 with the balance to be charged to property owner.
2223T0002 GOULBURN WTP CLARIFIER MAINTENANCE WORKS
Council declined the tenders submitted for the Request for Tender 2223T0002 Goulburn WTP Clarifier Maintenance Works and cancelled the current proposal for the contract.
Staff will now review the tender documentation and budget for the scope of this project prior to the calling of a new tender for this work.
ELECTION ARRANGEMENTS WITH NSW ELECTORAL COMMISSION TO CONDUCT 2024 COUNCIL ELECTION
Council resolved to:
(a) Pursuant to s.296(2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.
(b) Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council.
(c) Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.
2023 COUNCIL MEETING DATES
Council endorsed 2023 Council Meetings to be held at 6pm in the Council Chambers on the first and third Tuesdays of each month except for the following:
a) No meeting in January 2023
b) There will be one meeting held and in July being on the third Tuesday of July 2023.
MINUTES OF THE RECREATION AREA COMMITTEE MEETING HELD ON 2 NOVEMBER 2022
The minutes of the Recreation Area Committee Meeting were received. The minutes can be found within the Council Meeting Minutes on Councils website.
EXTERNAL MEETING MINUTES
The minutes of the County Mayors Meeting 18 November 2022 were received. The minutes can be found within the Council Meeting Minutes on Councils website.